Checklist for Submitting a Scientific Paper to a Computer Science Conference

Formatting and Structure

• [ ] Follow the conference’s paper template (e.g., ACM, IEEE, or custom format).
• [ ] Verify page length complies with the conference’s limits (e.g., 8-12 pages).
• [ ] Ensure all sections are complete: abstract, introduction, methodology, results, conclusion, references.
• [ ] Check font sizes, margins, and line spacing as per guidelines.
• [ ] Include all required metadata (e.g., title, authors, affiliations, keywords).
• [ ] If Double Blinds: make sure the information about the authors is not included in the submission. Github codes should use Anomynous Github at https://anonymous.4open.science/
• [ ] Ensure figures, tables, and equations are clear, labeled, and referenced in the text.

Language and Clarity

• [ ] Proofread for grammar, spelling, and typographical errors, including the TITLE
• [ ] Ensure technical terms are used correctly and consistently.
• [ ] Verify the writing is concise and avoids unnecessary jargon, especially Generative AI jargon.
• [ ] Confirm the abstract is clear and summarizes the paper effectively.
• [ ] Ensure the paper is understandable to the conference’s target audience.

References and Citations

• [ ] Verify all cited works are relevant and up-to-date.
• [ ] Ensure citation format follows the conference’s style guide (e.g., APA, IEEE).
• [ ] Check that all references are complete (e.g., authors, title, year, DOI).
• [ ] Avoid excessive self-citations.

Ethical Considerations

• [ ] Confirm the paper is free of plagiarism (use tools like Grammarly if needed, see our guide here).
• [ ] Ensure all co-authors have contributed significantly and agree to submission.
• [ ] Disclose any conflicts of interest as per conference guidelines.
• [ ] Verify that any human or animal data complies with ethical standards.
• [ ] Ensure code, datasets, or supplementary materials (if required) are prepared and ethically shared.

Submission Process

• [ ] Register an account on the conference submission platform (e.g., EasyChair, CMT).
• [ ] Prepare all required documents (e.g., PDF of the paper, supplementary files).
• [ ] Verify the submission deadline and timezone.
• [ ] Confirm the paper is anonymized if the conference requires blind review (e.g., remove author names, affiliations).
• [ ] Double-check file formats (e.g., PDF only) and size limits.
• [ ] Submit the paper before the deadline and save the confirmation email.

Notes

• Always check the specific conference website for additional or unique requirements.
• Consult with advisors or co-authors for feedback before submission.
• Keep backups of all submission files and correspondence.